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How To Make Business Cards On Microsoft Office – Microsoft Word is the de facto standard in word processing. It’s simple on the outside, but it’s highly functional and feature-rich when you’re out and about. It is one of the productivity programs that almost all of us come across in our school and workplace for preparing assignments, essays, business reports, research projects, resumes, and more.
Words also help with basic graphic design. For digital publishing, you can create covers, business cards, brochures, and even entire magazines and eBooks. But its rich features make it equally good for casual and everyday users.
How To Make Business Cards On Microsoft Office
Learning the ins and outs of Word can be fun, make you more productive, and your colleagues will appreciate being around a Microsoft Word master.
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In this article, we’ve collected some key tips and tricks that will help new and advanced Word users become more efficient and effective with their documents. For this feature we are using Microsoft Word 2021 on Windows 10 PC. But don’t worry, if your version of Word, Office or OS is different, almost all the suggestions will work as long as your Windows PC or Mac is running at least MS Office/ Word 2013 or higher…
Working with files usually involves a lot of copying and pasting. While Word supports drag and drop as well as Ctrl+X/Ctrl+C/Ctrl+V shortcuts, the Office Clipboard allows you to clip up to 24 items (text and images) at once.
We’ve noted before how useful Clipboard History can be, but if you don’t have such a tool installed on your system, you can rely on Microsoft Office. If you use this feature correctly, you will avoid jumping back and forth between different programs. Plus, having an Office clipboard means you can freely move and manage items between other MS Office applications like Excel, PowerPoint, or Outlook.
It’s worth noting that items copied from File Explorer to the Windows clipboard won’t appear on the Office clipboard, although you can still paste them into your documents.
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You can access the Office Clipboard by clicking the small arrow next to Clipboard on the Home tab. A faster way to do this is to press Ctrl + C twice. To enable this shortcut, click the Select button at the top left of the clipboard and select the appropriate setting.
The Clipboard lists the last 24 texts/images you copied from other applications, such as browser links, email text, data in a worksheet, or images in a presentation.
You can paste an item by double-clicking it, or you can click Paste All to insert them all into your document at once. When you’re done with your project, it’s a good idea to click “Clear All” to clear the clipboard. Blank pasta is good for privacy and gives you a fresh start on your next task.
The ability to export and import PDF files using MS Word is one of the most useful features of the program. While there are some limitations when it comes to converting/jumping between .pdf and .docx formats, especially if you are dealing with heavy formats, you can still extract or edit text very easily even if it is part of an image in a PDF file.
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By exporting your Word document as a PDF, you can minimize the risk of changes to your document or protect it with a password.
Go to File > Export and click the “Create PDF/XPS” button. A similar dialog opens when you navigate to the Save As option, albeit with more file formats.
Once you’ve selected your preferences, click the “Select” button to further refine a few key features. Note that you may not see this button in Word for Mac, but it’s still worth reading to see what you’re missing.
Selecting the PDF/Compatible checkbox will embed all of your content into the PDF and ensure it opens reliably on any device/screen, which is useful if your document will be archived for a long time.
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It disables JavaScript to prevent aliasing, disables the use of embedded video/audio, and does not support password encryption, so the file content is always complete.
This setup is very simple. You’ll end up with a PDF that preserves image quality in a file size that’s not suitable for sharing online or attaching to email. Select this option when your document and high-resolution images are going to the printer.
For large-scale digital printing, you’re better off using specialized software like MS Publisher, Affinity Publisher, or Adobe InDesign.
Your favorite font may not appear on your exported PDF. This is because the font’s permissions restrictions prevent it from being embedded in the PDF, or the device viewing the file does not have the required font installed.
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Click this option to bypass the limitations and MS Word will attempt to convert the text to the bitmap image format so that your document appears in the font you want.
In addition to password protecting Word documents, MS Word can also save and encrypt PDF files with a password. Select this option to disable PDF/A support and assign a password between 6 and 32 characters.
Once exported as a PDF, your document will be locked upon opening and a password will be required to unlock/decrypt it.
You can also edit a large amount of PDF text within Word. This program informs you of the restrictions that apply to your files before you start converting.
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To import a PDF, click File > Open, click View, and browse to your files. If your documents do not appear in the directory, select PDF as the file type.
Alternatively, you can directly right-click on your PDF file and set it to open with MS Word to start the conversion and editing process. As long as your imported document is not too complex in terms of formatting and graphics, you can wrap everything in Word and re-export it as a PDF.
When working with large documents, Outline View lets you get a list of contents that can help you rebuild quickly.
Outline View allows you to skip through all the images in a document and view different levels of headings and subheadings to better understand the document’s hierarchy.
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In addition to quick navigation, Outline View allows you to drag and drop to quickly reorganize. Switch to this view by clicking the View tab on the Word ribbon/toolbar and clicking Lines.
We always take the extra time to improve the readability of your documents. You can use Word’s built-in proofing feature to improve readability and make changes to the text.
Enable this feature by checking the last two options under “Correct spelling and grammar in Word.” The spell checker hotkey (F7) can now be used to analyze the readability of your documents.
Enabling this feature will run your document through Word’s spelling and grammar check, and then give it a reading level according to the Flesch Readability Test and the Flesch-Kincaid Level Test. You can learn more about these tests here, but the gist is that they look at average sentence length and the number of syllables per word.
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Microsoft recommends a score of 7.0 to 8.0 with a score of 60 to 70 on the Flesch Reading Ease test. Don’t give up if you don’t get this result despite some revisions. Your goal should be to refine and simplify the document.
A sudden computer crash, power outage, or malfunction can cause you to lose hours of unsaved work. That’s why Word includes AutoSave and a file recovery feature that temporarily stores copies of your most recent unsaved documents.
To view these files, go to File > Info and select Manage Files. Click “Recover Unsaved Files” and select from the files displayed in the dialog box.
You may not always like the restored version, and you may need to repair the file if Word detects that it is corrupted or damaged. However, even a partially recovered file is better than starting from scratch.
How To Make Cards On Microsoft Word
You can also adjust Word’s AutoRecover settings to increase how often the program automatically saves, as well as change the temporary location of unsaved files. To do this, click File > Options and select Save from the popup menu. Here, among other settings, you can specify the number of minutes after which Word will automatically save and choose a different location to save the AutoRecover file.
A Word document that contains several pages of text is of little importance. However, when images and other customizations start to accumulate, the file size increases significantly. As a result, your files may be difficult to share and open online, or may be too large to email.
There are several ways to reduce the size of a Word document. Be sure to save it in the more efficient .docx format first, but you can also
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